Student Health Requirements

West Virginia Department of Education Policy 2423 - Health Promotion and Disease Prevention, requires that all students must be up to date on mandatory immunizations and may not attended without proof of required immunizations.  No grace period will be considered and students entering Pre-K, Kindergarten, 2nd, 7th & 12th grades must also show proof of a dental examination and HealthCheck examination within 45 days of entry into school.

Immunization Requirements

WEST VIRGINIA STATE BOARD POLICY
Policy 2423: Health Promotion and Disease Prevention
§126-51-6.  Disease Prevention Measures through Immunizations.

6.1.  Students must be in compliance with the required immunization schedule as set forth by the Bureau Commissioner.  The Commissioner, or his/her designee Immunization Officer shall make determinations on request for a medical exemption to the compulsory immunization requirements set forth by the Bureau.  A medical exemption request must be made by a licensed physician and state that the physical condition of the child is such that immunization is contraindicated or there exists a specific precaution to a particular vaccine.  The Immunization Officer’s decision on a request for an exemption to the compulsory immunization requirements of this section may be appealed to the State Health Officer. The final determination of the State Health Officer is subject to a right of appeal pursuant to the provisions of W. Va. Code §29A-5-1 et. seq.  The immunization record shall be a public health record to be entered and reviewed annually into the WVSIIS.

Health Promotion and Disease Prevention

WEST VIRGINIA STATE BOARD POLICY
Policy 2423: Health Promotion and Disease Prevention
§126-51-5.  Health Promotion through School Screenings/Examinations.

5.2.  HealthCheck:  New enterers in West Virginia public school at first entry of either prekindergarten (Pre-K) or Kindergarten and all students progressing to grades 2, 7 and 12 should have on file within 45 days of enrollment/entry or prior to the first day of school attendance a record of a HealthCheck screening, or other comprehensive health screening comparable to the HealthCheck protocol. The following transition plan will require each new enterer in Pre-K and Kindergarten and all students entering grades 2, 7 and 12 to show proof of a HealthCheck screening:  beginning the school year (SY) 2015/16 all new enterers in Pre-K and Kindergarten; beginning SY 2016/17 all students entering grade 2; beginning SY 2017/18 all students entering grade 7; and beginning SY 2018/19 all students entering grade 12.  All screening forms shall be signed and dated by the child’s licensed health care provider and completed within the prior 12 calendar months.  If the student does not have proof of a HealthCheck the classroom teacher shall be informed to ensure any potential learning deficits (vision, hearing, speech and language, developmental, etc.) will be referred to the appropriate school personnel for screening as individually indicated. Counties can retain the right to conduct follow-up screening (W. Va. Code §18-5-17, W. Va. 126CSR28, WVBE Policy 2525, West Virginia’s Universal Access to Early Education System, Governor’s KidsFirst Initiative and Superintendent’s Interpretation of June 29, 2007).

Dental Requirements

WEST VIRGINIA STATE BOARD POLICY
Policy 2423: Health Promotion and Disease Prevention
§126-51-5.  Health Promotion through School Screenings/Examinations.

5.3.  Oral Health:  New enterers in West Virginia public school at first entry of either Pre-K or Kindergarten and all students progressing to grades 2, 7 and 12 should have on file within 45 days of enrollment/entry or prior to the first day of school attendance a record of an oral health examination. The following transition plan will request each new enterer in Pre-K and Kindergarten and all students entering grades 2, 7 and 12 to show proof of an oral health examination:  beginning the school year (SY) 2015/16 all new enterers in Pre-K and Kindergarten; beginning SY 2016/17 all students entering grade 2; beginning SY 2017/18 all students entering grade 7; and beginning SY 2018/19 all students entering grade 12.  All examination forms shall be signed and dated by the student’s dentist and completed within the prior 12 calendar months.  If the student does not have proof of an oral health examination during the grade of requirement, the student may be enrolled into the WVDHHR-Oral Health Program’s (OHP) Oral Disease Prevention Project. The Oral Health Prevention Project will provide an oral health assessment from a dental provider regardless of the ability to pay if the parent/guardian provides approval/consent for the student to participate.

Special Dietary Needs

Schools participating in a federal school meal program (National School Lunch Program, School Breakfast Program, Fresh Fruit and Vegetable Program, Special Milk Program, and Afterschool Snack Program) are required to make reasonable accommodations for children who are unable to eat the school meals because of a disability that restricts the diet.

Medication Administration

WEST VIRGINIA STATE BOARD POLICY
Policy 2422.8: Medication Administration
§126-27-2.  Purpose.

2.1. Good health and safety are essential to student learning. The administration of medication to students during the school day should be discouraged unless absolutely necessary for the student’s health. Administration of medication during the school day is essential to allow some students to attend school. This policy establishes the standards that must be followed when any medication is required to be administered during attendance at school or school related events and to provide for emergency medication administration, when necessary.

Please adhere to the following guidelines in order to make medication administration safe for students and staff:

  • Administration of medication is foremost the responsibility of the parent or guardian.  All medications that can be given outside the school hours without serious effects must be given before and after school.  Example, medication (i.e. antibiotics) that is to be given three times a day can be given at breakfast, after school, and at bed time unless otherwise indicated by a licensed prescriber.

  • If a dose of medication must be given during school hours, it can be administered at school as long as the following is in order:

    • Signed medication form by parent.

    • Signed medication form or prescription note by the licensed prescriber.

    • ALL MEDICATION must be in the original container/bottle and labeled with the child’s name (no medication in baggies, boxes, etc.).

    • The first dose of a new medication must have been given by the parent/guardian at home, in case of allergic reaction by child.

  • If any of the above medication guidelines regarding administration of medication during school hours has not been met, no medication will be administered to the student by school staff.  These guidelines are directed by Marion County Schools Medication Policy and administration of any medication will become the responsibility of the parent until all the guidelines have been complied with.

  • Only send in enough medication to complete the required dosing administered at school (30 day supply is the limit).  AT NO TIME WILL MEDICATIONS WILL BE SENT HOME WITH THE STUDENT.  IT WILL BE THE RESPONSIBILITY OF THE PARENT/GUARDIAN TO PICK UP ALL REMAINING PRESCRIPTION MEDICATION(S) AND/OR NON-PRESCRIPTION MEDICATION(S) FROM THE SCHOOL.

When to Keep Your Child Home Due to Illness

You may find the following checklist helpful in deciding whether or not to send your child to school when there is a question of illness.

Keep your child home if:

  • Immunizations are not complete

  • There is a fever (100°F or more)

  • Your child should have NO fever (100°F or more) for 24 hours, WITHOUT medication to keep the fever down, before sending back to school

  • Your child has vomited within the previous 12 hours, has diarrhea or severe abdominal pain

  • Your child is complaining of a headache keeping them from participating in activities

  • There is any unidentified (therefore, possibly contagious) rash or any “open skin lesions”

  • Your child has "Pink Eye," until it has been treated

  • AAP Recommendations

Head Lice

American Academy of Pediatrics Statement on Head Lice in Schools

"No healthy child should be excluded from school or allowed to miss school time because of head lice or nits. Pediatricians may educate school communities that no-nit policies for return to school should be abandoned."

School Based Healthcare

The Monongahela Valley Association of Health Centers, "Fairmont Clinic," is interested in your child's health and wellness.  With the endorsement of the Marion County Board of Education, the Wellness Centers are here to help your child deal with routine and acute medical problems and to be a resource to help them stay well.  Our Wellness Center staff consists of a Pediatrician, Physician Assistant, Nursing Staff and School Based Health Coordinator.  

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Certified School Nurses

A Certified School Nurse covers each county school.  This nurse travels between schools regularly.  If you need to contact your school's Certified School Nurse, you may use one of the following methods:

  • Call the Main Office Number.

  • E-mail your nurse.

  • Call your school.  Leave a message for your nurse with the Secretary or Nurse in the building.

Main Office

(Located at Marion County Adult and Community Education Center)
601 Locust Ave. 
Fairmont, WV 26554
304-367-1853
Fax: 304-366-2483

Nursing Staff

Laura Bennett, RN - lbennett@k12.wv.us       

  • Barnes Adult Learning Center - 304-367-2127 - ​Lisa Robbins, RN

  • Fairmont Senior High - 304-367-2150 - Misty Owen, LPN

  • Watson Elementary - 304-367-2156 - Melanie Hughes, LPN

Mandy Boylen, RN - mlboylen@k12.wv.us     

  • Monongah Elementary - 304-367-2159 - Wanda Tobrey, LPN

  • Monongah Middle - 304-367-2164 - Angela Alkire, LPN

  • East Fairmont High - 304-367-2140 - Dawn King, LPN

Cherie Earls, RN - cherie.earls@k12.wv.us    

  • Barrackville Elementary/Middle - 304-367-2128 - Marcia Powell, LPN

  • Rivesville Elementary/Middle - 304-278-5331 - Anne Romano, LPN

  • East Park Elementary - 304-367-2134 - Ronda Paugh, RN

  • Fairview Elementary - 304-449-1752 - Ann Nicely, RN

  • Fairvew Middle - 304-449-1312 - Robert McGinty, LPN

Karri Hayhurst, RN - karri.hayhurst@k12.wv.us

  • Jayenne Elementary - 304-367-2136 - Donna Offutt, LPN

  • White Hall Elementary - 304-367-2158 - ​Jennifer Gardi, LPN

  • West Fairmont Middle - 304-366-5631 - Cindy Lepley, LPN

Ronda Hopkins, RN - ronda.hopkins@k12.wv.us

  • Blackshere Elementary - 304-986-2707 - Kimberly Ice, LPN

  • Mannington Middle - 304-986-1050 - Samantha Hepner, LPN

  • North Marion High - 304-986-3063 - Lucinda Tarley, LPN

Christina Sanson, RN - csanson@k12.wv.us

  • East Dale Elementary - 304-367-2132 - ​Brianna Stottlemire, LPN​

  • Pleasant Valley Elementary - 304-367-2175 - Faye Parker, LPN

  • East Fairmont Middle - 304-367-2123 - Shirley Robbins, LPN